MINUTES March 18, 2013 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim DPW Superintendent David R. Hajczewski, Louis and JoAnn Guido, and Susan Miller. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 3/1/13 Balance General $81,396.37 Water 38,830.09 Total Fund $120,226.46 Trust & Agency $ 903.00 Savings Accounts 3/1/13 Balance Water System Repair Reserve $ 2,889.25 Cemetery Capital Reserve 11,136.50 Unemployment Insurance Reserve 5,169.60 Water Debt Service Reserve 29,490.10 Parks & Recreation Reserve 8,559.60 Sidewalk Repair & Replacement Reserve 233.31 Unpaid Water Unpaid 2/1/13 $22,121.73 Adjustment .50 Paid in February 8,074.73 Unpaid 3/1/13 $14,046.50 After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. PSYCHIC FAIR Susan Miller spike in regards to the upcoming Psychic Fair, in which she is co-sponsoring, set for Saturday April 14th. ANNUAL ORGANIZATIONAL MEETING The annual re-organizational meeting of the village board will be held on Monday, April 1, 2013, beginning at 7 pm. GARBAGE REMOVAL After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2013 and ending May 31, 2014. BIDDING Pursuant to General Municipal Law, sealed bids will be received by the Clerk of said Village for the removal of garbage, solid waste, and recyclables for a one year period commencing on June 1, 2013. The summary of the specifications for the Village are to provide door-to-door (curbside) pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month. For the full Specifications please contact: Village Clerk PO Box 392 2 Genesee Street Cherry Valley, NY 13320 Phone: (607) 264-3791 Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday. All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., April 1, 2013, at which time they will be publicly opened and read. The Village Board reserves the right to reject any or all bids. SPRING FLING All is set for the Spring Fling, which will be held during the weekend of April 5 and 6. Basketball and dodge ball tournaments will be held as well as food to be sold all day by local organizations. A dance will be held on Saturday evening. Proceeds are to go to the Children’s Christmas Fund, Community Center, and Alden Field. DPW Mr. Hajczewski reported that all is going well in his department. He stated that Mr. Hull has done an amazing job on the shop renovations. Mayor Stiles said he is very pleased with the DPW. Hydrants will be flushed on Tuesday and Wednesday, April 9th & 10th. Signs will be placed at the entrances of the village to notify residents of this. Brackets for the (Chamber’s) banners have been completed by DPW personnel. Prices to enclose/install outside meters are being obtained as there are still some places without meters. Prices from McQuade and Bannigan on a new jackhammer in the amount of $1,500.00. Prices on used (rental) jackhammers were presented: One for $1,050.00, one for $950.00. These are both with full warrantee. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase the jackhammer for $950.00 unless the difference is noticeably better on the other and it was FURTHER RESOLVED, to purchase a good (10 gauge) 50-100 foot lead cord from McQuade and Bannigan to use with the jackhammer. Kubota Tractor A discussion was held regarding the possible replacement of the small Kubota Tractor. It was decided to hold on this for now as it would cost around $17,000 with a trade in for a new tractor. Dump Truck It was discussed to possibly pay off the dump truck this year, which would be a year early, if funds allow. This will be discussed at a later date. BUDGET Proposed budget items were reviewed, to be finalized after the refuse removal contract is accepted. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills, transfer appropriations and budget amendments as follows: General Fund Ch #’s10042 - 10086 $14,145.93 Water Fund “ “ 37,038.62 Total Fund $51,184.55 Trust & Agency Fund Ch # 1760 – 1762 $ 1,487.13 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9 pm. Respectfully Submitted, Dorothy E. Johnson April 4, 2013